Barnes&Noble Fundraiser Dec 5-9th

The Outdoor Lab – Barnes & Noble online BookFair

Looking for meaningful holiday gifts? Shop online at Barnes & Noble and support the Outdoor Lab. Our Online Bookfair runs Dec 5th – 9th.

To help the Outdoor Lab, shop at BN.COM/bookfairs. Shop Barnes & Noble online for books, toys, and Holiday gifts. When you’re ready to checkout use Bookfair ID #12603981 and support the Outdoor Lab.

The on-line Bookfair details:

  • Saturday, December 5 – Wednesday, December 9.
  • Go to bn.com/bookfairs and use Bookfair ID #12603981 at checkout to link your purchase to our fundraiser

Share with your family and friends. Thank you for your continued support. Happy Holidays to you and your family.- 

Chipotle Fundraiser- Sat Nov 21 5-9p- Lee Heights

Save the Date for our Chipotle Fundraiser- Saturday Nov 21st from 5-9pm at the Lee Heights Chipotle!

The Outdoor Lab will receive part of the sales at the Chipotle in Lee Heights Shops (4520 Lee Hwy, Arlington, VA 22207)

Please share with your friends and family to help support the Outdoor Lab!  You can make it safer by ordering online for pickup.  Details and flyers below…

There are 4 ways to guarantee your purchase supports the Outdoor Lab:

  • Show the cashier a digital flyer prior to paying
  • Show the cashier a paper flyer prior to paying
  • Flying flyer-free? Just mention the fundraiser to the cashier prior to paying
  • Order online and pickup Chipotle by using the Promo Code 7TRDYRN on the Chipotle app or website.
  • Please note that fundraiser online ordering is only valid through pickup on Saturday Nov 21st from 5p-9p at the Lee Heights Chipotle location.
  • Ordering delivery for fundraisers is not permitted at this time. 

A few more notes:

  • Don’t order delivery or through a separate app – online orders will only count for pickup through the official Chipotle App or on our website.
  • Don’t place orders for your fundraiser on days other than your fundraiser date and time. Orders placed outside of your fundraiser date, time, or assigned restaurant WILL NOT be counted.
  • Don’t hand out flyers to our regular customers in or around the restaurant – that’s cheating! (Which may also lead to your fundraiser being cancelled)
  • Don’t alter your flyer in any way
  • Don’t be shy! Make sure you tell our cashier that you’re attending the fundraiser before you pay
  • Don’t purchase a gift card – gift card purchases during fundraisers do NOT count towards total donated sales, but purchases made with an existing gift card will count.

Welcome to New School Year!

The 2020-2021 school year has begun! It’s a “new normal” for the Outdoor Lab and Students of APS.

The Outdoor Lab staff are at the Lab getting ready for virtual learning.

They’re excited to help all students enjoy the Outdoor Lab in a whole new way!

June 17- By-Law revision mtng

Please join us June 17 at 7 pm to discuss and vote on revisions to the AOEA bylaws. 

If you are interested in participating send an email to arlingtonoutdoorlab@gmail.com and a link to the virtual “zoom” meeting will be provided. 

All AOEA members in good standing can participate/vote.  Members in good standing would be those that paid annual family/individual membership dues since September 2019 or are “Acre/Hectare” savers (life time members).  Proxy votes can also be sent to arlingtonoutdoorlab@gmail.com by 6 pm on 17 June 2020.

AOEA By-Laws were last changed in 2001 and just need minor changes.  Current revisions are below and in red-lined file here.

— Todd Parker, AOEA President

BY-LAWS OF THE ARLINGTON OUTDOOR EDUCATION ASSOCIATION, INC.

(As Amended June 17,  2020) 

ARTICLE I – Name 

Section 1 – Name                                

The name of the Corporation is “Arlington Outdoor Education Association, Inc.” 

ARTICLE II-Purposes 

Section 1 – Purposes                               

 The purposes for which this Corporation is formed are as follows:

  1. To provide and advocate for enriched educational opportunities for students of Arlington Public Schools in Arlington County, Virginia.
  2. To provide a facility and support a school program designed to give urban children an opportunity to learn math, science, arts, humanities, and vocational skills in a natural setting.
  3. To encourage conservation by preserving a natural area and supporting an instructional program that will give young people a better understanding of nature.
  4. To exercise such power as may be necessary for the furtherance of the above purposes.

 ARTICLE III – Membership 

Section 1 -Eligibility and Term

The membership of the Corporation shall be open to all persons interested in and supporting the above purposes. All members in good standing shall have the right to vote on all matters coming before any Annual or Special Meeting of the Corporation. A member in good standing shall mean a member who has paid their dues for the current membership year, or who retains a Lifetime membership. The membership year runs concurrently with the Arlington Public Schools school year. 

Section 2 – Dues 

Annual dues shall be set by the Board of Directors. 

ARTICLE IV – Officers 

Section 1 – Officers

The officers of this Corporation shall be President, Vice-President, Secretary and Treasurer. 

Section 2 – Election and Term of Office

The officers shall be selected by the Board of Directors from among the Board of Directors. The officers shall serve for a period of one year unless removed earlier by the Board of Directors.  

Section 3 – Legal Counsel

A legal counsel may be appointed by the Board to advise as necessary. The legal counsel need not be a member of the Corporation. 

Section 4 – Vacancies

If the office of the President becomes vacant, the Vice-President shall succeed to the office and the Board shall elect a new Vice-President. If any other officer position becomes vacant, the Board shall elect a replacement officer as applicable.

ARTICLE V – Duties of Officers 

Section 1 – Duties of the President

The President shall preside at all meetings of the Corporation and the Board of Directors, and perform all duties usually appertaining to such an office. The President, with the approval of the Board of Directors, shall appoint all Committees and may appoint assistants to the Officers.

Section 2 – Duties of the Vice-President

The Vice-President shall perform all duties of the President if the President is absent or unable to perform their duties. 

Section 3 – Duties of Secretary

The Secretary shall keep the minutes of all meetings of the Corporation and of the Board of Directors; conduct the correspondence of the Corporation; carefully preserve all documents, and electronic records appertaining to their office and shall deliver same to their successor in good condition; and perform such other duties as may be prescribed by the President, Vice-President and Board of Directors. 

Section 4 – Duties of Treasurer

The Treasurer shall be responsible for the maintenance of the financial records of the Corporation; receive all dues; deposit all funds in the name of the Corporation in some depository satisfactory to the Board of Directors; disburse the funds of the Corporation upon the authorization and approval of the Board of Directors; submit an annual budget to the Board and present a financial status report at all meetings of the Board and general membership. The Treasurer shall deliver to their successor, when duly qualified, all financial records, papers and monies pertaining to their office. 

ARTICLE VI – Board of Directors 

Section 1 – Composition

The Board of Directors shall be composed of a minimum of nine (9), including officers, and a maximum of fifteen (15) members in good standing of the Corporation. The exact number shall be determined annually, at the first Board meeting following the Corporation’s Annual Meeting. 

Section 2 – Election and Term of Office

The Directors shall be elected at the Annual Meeting for three (3) year terms so that the expiration dates of the terms will require, as closely as possible, that 1/3 of the terms expire each year. 

Section 3 – Board Vacancies

A vacancy on the Board of Directors shall be filled by the Board on an interim basis until the next Annual Meeting, at which time the vacancy shall be filled by election for the remaining portion of the term.  

Section 4 – Absenteeism 

If a Board member is absent from 1/2 of the regularly scheduled Board meetings during the 12-month period from July 1 to June 30, the position of that member may be declared vacant by a majority vote of the Board. If a Board member is absent from four (4) consecutive regularly scheduled board meetings, the position of that member shall become vacant without further action; the Board may, by majority vote, reinstate that member. 

ARTICLE VII- Board of Directors – Meetings and Powers 

Section 1 – Meetings

The Board of Directors shall meet on call of the President or at the request of any group of four (4) members of the Board of Directors. It shall meet no less than six (6) times per year. The Board of Directors may, at any meeting, consider and act upon any matters brought to its attention by any Director or any member of the Corporation. 

Section 2 – Quorum

A quorum for transaction of business by the Board shall consist of six (6) members of the Board. 

Section 3 – Powers

  1. The Board of Directors shall have complete charge of and responsibility for all Corporate business and property.
  2. The Board of Directors may solicit and accept contributions, gifts, and donations from any and all persons, firms, and corporations, in order to raise funds to be used exclusively for the purpose of the Corporation as set forth in Article II.

 Section 4 – Indemnification

The Arlington Outdoor Education Association, Inc., will indemnify any:

  • 1)      director,
  • 2)      officer,
  • 3)      former director,
  • 4)      former officer, and
  • 5)      if the Board of Directors has extended this indemnification to such volunteer, any person who may have served as a volunteer against liability, cost, or expense incurred by them in the performance of their duties. This indemnification shall apply only to any actual or threat of civil, criminal, administrative, or investigative action, suit, or proceeding arising out of their service to the Arlington Outdoor Education Association, Inc. TheArlington Outdoor Education Association, Inc., may retain insurance to protect itself, any director, officer, former director, former officer, or indemnified volunteer against any such liability, cost or expense incurred in connection with any such suit, action, or proceeding. The Board of the Arlington Outdoor Education Association, Inc., shall have the right to approve any settlements or legal expenses incurred in connection with any such suit, action, or proceeding. This indemnification shall be to the fullest extent now or hereafter permitted by law. 

ARTICLE VIII – Auditing 

Section 1 – Auditing

All financial records and accounts shall be audited by a Committee or a professional commercial entity in the business of accounting and auditing at least once a year. The Committee, appointed by the Board of Directors, shall consist of not less than three members, one of whom shall be a Director of the Corporation. 

Section 2 – Fiscal Year

The Fiscal Year shall run from January 1 through December 31 and federal tax forms shall be filed for this period unless exempted by statute. 

ARTICLE IX – Annual and Special Meetings 

Section 1 – Annual Meeting

Meetings of the general membership may be called by the Board of Directors at such times and places as the Board may designate, but at least one such meeting, designated as the Annual Meeting, must be called within the period of each calendar year. The Secretary shall notify members at least ten (10) days in advance, giving the time and place of the Annual Meeting.  The Board shall select the date of the Annual Meeting at least sixty (60) days prior to the date so selected.  

Section 2 – Special Meetings

Special Meetings may be called by the President or by a majority of the Board of Directors or by 5 percent (5%) of the members in good standing. Each member shall be notified of the time, place and purpose of such a meeting at least ten (10) days in advance. Section 3 – QuorumFive percent (5%) or some lesser number, as reflected by the attendance at any Annual or Special Meeting, of the members in good standing shall constitute a quorum at any Annual or Special Meeting of the Corporation, and they are empowered to transact any business. 

ARTICLE X – Elections 

Section 1 – Nominating Committee[SJ18] 

The President shall appoint a Nominating Committee composed of not less than three (3) members who shall submit to the President a slate of nominees for the Board of Directors not less than thirty (30) days before the Annual Meeting. The Secretary shall include the names of the nominees for the Board of Directors in the notice of the Annual Meeting sent to the members at least ten (10) days before the Annual Meeting. 

Section 2 – Nominations

Nominations may be made by petition signed by at least three (3) members in good standing. Such petition must be submitted to the President or Secretary not less than forty (40) nor more than sixty (60) days before the Annual Meeting. The Secretary shall include the names of such nominees for the Board of Directors in the notice of the Annual Meeting sent to the members at least ten (10) days before the Annual Meeting. Nominations may furthermore be accepted from the floor during the course of an Annual Meeting in accordance with Robert’s Rules of Order. 

Section 3 – Eligibility  

All nominees must be members in good standing. Only members in good standing may vote.   

Section 4 – Voting

Proxies must be submitted using a method prescribed by the Board, and received by the Secretary, before the election. Those candidates receiving the highest number of votes will be elected to the Board of Directors. The Secretary will record all votes of the membership and certify the results of the election. 

ARTICLE XI – Seal 

Section 1 – Seal

The Seal of the Corporation shall be in the form of a circle and bear the name of the Corporation in its circumference.

ARTICLE XII – Rules

Section 1 – Rules of Order

Robert’s Rules of Order shall be controlling at all meetings of the Board of Directors and of the Corporation. 

ARTICLE XIII – Amendment of By-Laws 

Section 1 – Amendments

Proposed amendments to the By-laws of the Corporation shall be submitted in writing to the members in good standing at least (10) days before the meeting at which they are to be voted on. A two-thirds (2/3) majority of those responding by proxy or written ballot shall be necessary to approve each amendment.

May 16th- AOEA Annual Meeting

Since we had to cancel our Spring Open House, when we normally have the AOEA annual meeting, we will now meet virtually on Saturday May 16th at 12 noon. 

If you are interested in participating, send an email to Arlingtonoutdoorlab@gmail.com and details will be provided. 

The primary agenda item will be the AOEA board elections – but we will also provide information about the “State of the Lab”.  Hope you can join us – stay safe and “keep the fires burning”.

Cancelled- Summer Camp 2020

Due to COVID-19 the 2020 Outdoor Lab Summer Camp has been cancelled. Check APS website for more info.

The Outdoor Lab offers three, week-long camp sessions that provide a number of nature-related activities and experiences to Arlington Public School students.

Campers sleep outdoors in tents and are provided three meals and snacks every day. Activities include nature hikes, survival skills, night walks, games, skits, arts and crafts, animal exploration, boating, fish, and much more.

Sessions for 2020

  • Session A- Elementary School  (for students who just completed GR 4 or GR 5): June 22 to June 26
  • Session B- Middle School  (for students who just completed GR 6, GR 7, GR 8):  July  6  to July 10
  • Session C- Elementary School:  (for students who just completed GR 4 or GR 5): July 20 to July 24

Applications

APS students can apply for Outdoor Lab Summer Camp through the APS Summer School Program:

  • The APS Summer School Catalog, application forms, fees and deadlines can be found on the APS Summer School Resources page.
  • Applications are accepted from March 5 to April 3, 2020.
  • There is a separate form for the Elementary and Secondary (Middle School) sessions.
  • Applications are NOT accepted on a first come-first served basis. Once the registration window closes, if there are more applicants than available slots, a lottery will be held to determine enrollment.

More Info

More information about summer camp, including paperwork and a suggested packing list can be found at www.apsva.us/science/outdoor-lab/

Questions about camp registration should be directed to the Arlington Public Schools Science Office at (703) 228-6166 or chris.reid@apsva.us

Questions about camp activities or meals should be directed to Joanne Godwin at joanne.godwin@apsva.us

APS Summer Camp 2020 Brochure

Cancelled- Spring Open House

Due to COVID-19 this event has been cancelled. Check back in Fall for the next Open House events.

The Outdoor Lab Open House is scheduled for Saturday May 16th 12-4pm.

Enjoy nature with your family as you hike the trails, try fishing in the pond, paddle a canoe, or visit with the animals in the Lab. We’ll have a cookout with hot dogs and smores or you can bring a picnic to enjoy. It’s fun for all ages and free for Arlington Families and friends.

While at the lab, talk to AOEA board members about the upcoming capital projects or how you could volunteer. We’re looking for additional board members and have lots of great projects on our plate!

Consider carpooling with neighbors or friends to reduce your carbon footprint. Directions can be found here and parking info will be posted closer to the event.

In case of inclement weather, check back here for cancellations or updates.  An Open House Rain Date has been tentatively scheduled for Saturday May 30th 12-4pm.

We look forward to seeing you!